 |
FRONT RANGE AGILITY TEAM
| Docs |
Trial Jobs
| Task | When | Who |
|
Planning/Scheduling |
||
| Send trial application to USDAA | Four-Six months ahead of trial | Trial Chair |
| Secure judges | As early as possible | Trial Chair |
| Write judges contract letters, get signed copies back. | Four-Six months ahead of trial | Trial Chair |
| Make judges hotel reservations | 2 months before trial | Trial Chair |
| Secure site | As early as possible | Trial Chair |
| Secure equipment | As early as possible | Trial Chair |
| Assign/track progress of other tasks on list | Ongoing | Trial Chair |
|
Equipment |
||
| Load truck at Cindy's | ? | |
| Unload truck at Cindy's | Sunday | |
| Unload truck at show site | Saturday | |
| Load truck at show site | Sunday | |
| Put up EZ-UPs | Friday night/Saturday morning | |
| Take Down EZ-Ups | Sunday | |
| Put up fence | Friday night | |
| Take down fence | Sunday | |
| Inventory and Replace any supplies if necessary | Prior to week of trial | |
| Determine who is bringing which supplies | Prior to week of trial | |
|
Awards |
||
| Purchase and wrap Judges gifts | Prior to week of trial | Awards Chair |
| Count Existing ribbons | 2 months before trial | Awards Chair |
| Determine ribbon order | 2 months before trial | Awards Chair |
| Order ribbons | 2 months before trial | Awards Chair |
| Get ribbons out for each class | Saturday/Sunday | Awards Chair |
| Hand out awards | Saturday/Sunday | Awards Chair |
|
Site |
||
| Organize Security (outdoor site) | Several months before trial | Trial Chair |
| Order Porta-potties | Several months before trial | Trial Chair |
| Check site is mowed (outdoor site) | Week of trial | Site Coordinator |
| Organize access to hose (outdoor site) | Week of trial | Site Coordinator |
| Organize access to electricity if necessary (outdoor) | Week of trial | Site Coordinator |
| Check bathrooms are serviced and unlocked (outdoor) | Friday during business hours | Site Coordinator |
| Organize surface preparation (Indoor site) | Week of trial | Site Coordinator |
| Organize access to site (Indoor site) | Week of trial | Site Coordinator |
| Organize concession | Several months before trial | Hospitality |
| Put out signs | Friday night/Saturday morning | |
| Take down signs | Sunday | |
| Put out poop equipment | Saturday | |
| Take in poop equipment | Sunday | |
| Check grounds after trial for clean-up | Sunday | |
| Post course maps | Saturday/Sunday | |
| Post worker schedule | Saturday/Sunday | Chief Ring Steward |
|
Judges |
||
| Book travel arrangements | Several months before trial | |
| Transport to hotel from airport | Friday | |
| Transport to show site from hotel | Saturday/Sunday | |
| Transport to hotel from show site | Saturday | |
| Transport to airport | Sunday | |
| Organize judges dinner | Saturday | Hospitality |
|
Workers |
||
| Gain commitment from people to work trial | Several weeks before trial | Chief Ring Steward |
| Make work schedule | Prior to week of trial | Chief Ring Steward |
| Organize worker and judges lunches/drinks | Week of trial | Hospitality |
|
Secretarial |
||
| Update mailing list | Several months before trial | Secretary |
| Make mailing labels | Several months before trial | Secretary |
| Draft premium | Several months before trial | Secretary |
| Send premium to USDAA for review | Several months before trial | Secretary |
| Copy premium and mail | Several months before trial | Secretary |
| Process Entries | As they arrive | Secretary |
| Process Registrations | Day after closing | Secretary |
| Draw running order | Day after closing | Secretary |
| Make catalog | Day after closing | Secretary |
| Make confirmations | Prior to week of trial | Secretary |
| Make mailing labels | Prior to week of trial | Secretary |
| Mail confirmations | Prior to week of trial | Secretary |
| Check Catalog | Prior to week of trial | Secretary |
| Make scribe sheets | Week of trial | Secretary |
| Make competitors numbers | Week of trial | Secretary |
| Make check-in sheet | Week of trial | Secretary |
| Copy catalog, make competitor packets | Week of trial | Secretary |
| Competitor check-in | Saturday/Sunday | Secretary |
| Determine judges fees | Week of trial | Secretary |
| Check all results sheets, scribe sheets, score sheets | Week after trial | Secretary |
| Complete and mail USDAA paperwork | Week after trial | Secretary |